You get a peek into the author’s mind whenever you read something, whether it’s a novel or a blog post. You can tell whether a person’s mind is tightly organized or dramatically chaotic pretty easily. If you’re a novelist, the flow of your prose can reveal a lot about the inner workings of your mind to your readers.
So, if you want to increase the productivity and consistency of your writing, you should make the process more structured. This can be accomplished by brainstorming, categorizing, and outlining. During the brainstorming process, jot down any ideas you have about the subject. Don’t be concerned with order or structure; instead, use the broadest brushstrokes possible.
The categorizing process follows, in which you give your ideas some structure. Sort the thoughts into categories, then subcategories. In the case of the environmental pitch, your categories might be intangible benefits including company image and values; waste and resources, which would include packaging and LEDs; and revenues and losses, which would include energy prices, carbon emissions, and strategic positioning.
After that, you can start outlining your piece by grouping your categories in a logical order. The categories in the preceding example are already in the correct order; all you have to do now is write them down, including an introduction and conclusion.
But it’s not just about structure when it comes to effective writing. It also necessitates patience and silence. After all, how can you concentrate while your phone is ringing, emails are continuously arriving in your inbox, and coworkers are pestering you?
Try arriving at work early while no one else is there, or staying a little longer after your colleagues have left. Take advantage of this great opportunity to do some concentrated writing if your work requires you to travel by train or plane.
Do you evaluate a book’s quality based on how long it took the author to complete it? Obviously not. The same can be said for jobs. What matters are the outcomes. It doesn’t matter how many hours you spend on a project. Can you think of a single customer or coworker who would want you to spend more time on something if the extra time resulted in poor results?
Let’s say you’ve written two reports. Since you started late and were nervous while writing it, the first one, on which you spent eight hours, turned out badly. Since you prepared for it and knew exactly what to write, the second, which took you just three hours to write, is good. Which do you believe your boss would choose?
The argument is that valuing the amount of hours you spent doing something over the quality of the result is completely unreasonable. Although working faster does not imply that you should always leave the office early, it does imply that you should feel free to take some time off.
It’s absurd to support a society that prioritizes long hours over productivity. Unfortunately, many managers still place a higher value on the number of hours worked than on the quality of the work done. They respect employees who work overtime and on weekends, sometimes subconsciously. As a result, many managers claim to value performance while preferring workers who work long hours in practice.
This is clearly a challenge, given what you now know about productivity. It is, however, one that can be changed by preventing the spread of such a society. Simply stop saying something that emphasizes the importance of working long hours.
You’ll improve the workplace culture by stopping such snide remarks. Of course, there are other advantages to working less hours. For starters, it gives you more time for your personal life, such as going on a family trip or having some exercise.
The majority of people believe that working nonstop is the most fruitful way. However, success encompasses far more than just jobs. It’s also related to your personal life and general way of life. After all, the idea of being productive at work is to free up time for your personal life.
It’s important to prioritize non-work-related tasks and stick to the goals you set for yourself. This is necessary in order to safeguard your personal and family time. Remember that spending time with your family, whether it’s cooking together, having a conversation over dinner, or reading a bedtime story to your children, is important. It doesn’t matter how you do it, just make sure you’re there for the people you care for.
Learn to say no to late meetings if at all necessary. Simply postpone them, emphasizing that you need to spend time with your family for dinner. In the best-case scenario, simply seek employment with a business that offers flexible working hours. Flexible hours are the single most significant deciding factor for workers when evaluating a work offer, according to a 2008 study.
Efficiency is the foundation of productivity. That is to say, if you set specific goals and expectations, nothing would be able to stop you from being a quicker, smarter worker. Procrastination will be eliminated, large tasks will be broken up, and the working hours will be clearly defined in this results-driven approach.
Finally, you should try reading faster to boost your productivity. Reading faster isn’t about reading more words every minute. It’s about reading less words overall. Simply pick up a book on a subject that interests you to try this out. After reading the introduction and conclusion, skim through the body for the details you need. You’ll almost definitely have gotten the most valuable details you needed. You have saved a lot of time.
Check out my related post: How can you avoid the productivity slide?