Do people like open work spaces?

First, you tear down the walls and dispense with the soulless cubicles. Then you put everyone at long tables, shoulder to shoulder, so that they can talk more easily. Ditch any remaining private offices, which only enforce the idea that some people are better than others, and seat your most senior employees in the mix. People will collaborate. Ideas will spark. Outsiders will look at your office and think, This place has energy. Your staff will be more productive. Your company will create products unlike any the world has ever seen.

That is the myth of the open office, a workplace layout so pervasive that its presence is taken for granted, and its promises–of collaboration and innovation–are sacrosanct. According to a 2010 study by the International Facility Management Association, 68% of people worked in an office with either no walls or low walls–and the number has undoubtedly grown.

There’s just one problem. Employees hate open offices. They’re distracting. They’re loud. There’s often little privacy.

For as long as these floor plans have been in vogue, studies have debunked their benefits. Researchers have shown that people in open offices take nearly two-thirds more sick leave and report greater unhappiness, more stress, and less productivity than those with more privacy. A 2018 study by Harvard Business School found that open offices reduce face-to-face interaction by about 70% and increase email and messaging by roughly 50%, shattering the notion that they make workers collaborative. (They’re even subtly sexist.) And yet, the open plan persists–too symbolically powerful (and cheap) for many companies to abandon.

As with so many things today, we have Google, at least in part, to thank. Open floors have existed since the secretarial pools of the 1940s, but when the then seven-year-old Google renovated its headquarters in Mountain View, California, in 2005, the lofty, light-filled result was more than a showcase for the company’s growing wealth and influence; it signaled the dawn of a new professional era. Architect Clive Wilkinson eschewed the cubicle-heavy interiors of the company’s previous office for something that resembled a neighborhood: There were still some private spaces, but also lots of communal workplaces and small, glassed-in meeting rooms.

Around the same time, a more radical version of the open office was emerging from other startups founded during the dotcom boom of the late ’90s. As these companies proliferated, they looked for cheap ways to differentiate themselves from each other and their predecessors. They found inspiration in the more playful offices that had long been common in the advertising industry. Some moved into the unfinished lofts of San Francisco’s South of Market district–and left them that way. Walls only make things complicated when you’re rapidly adding (and eliminating) staff.  Out of necessity, an aesthetic was born.

By the time Facebook opened its Frank Gehry–designed Menlo Park headquarters in 2015, the open office had become not just the face of innovation in Silicon Valley but a powerful metaphor. Facebook now houses roughly 2,800 employees in a 10-acre building that the company claims is the largest open floor plan in the world. Famously, he has a plain white desk in the communal area, just like everyone else. (He also has a private “conference” room, where he is rumored to spend much of his time.)

The whiff of disruption that open offices carried became irresistible to startups and established companies alike. Lost amid the symbolism are the employees themselves. According to Humanyze, open plans are great at encouraging interaction between teams, which is useful when a company is trying to create new products. But they are terrible at encouraging interaction within teams, which is necessary for execution-based work, like writing code, when employees need to be in sync. An open office might be suitable for a company coming up with new ideas, but when someone has to implement them, it becomes distracting.

Of course, one of the main reasons that business leaders default to open plans is simply that they’re inexpensive. According to commercial real estate association CoreNet Global, the average space allotted to individual employees globally fell from 225 square feet in 2010 to 176 square feet in 2013, and is projected to keep decreasing. This adds up to hundreds of millions of dollars–or more–in savings per year at the country’s largest companies, according to calculations from Erik Rood, an analyst in Google’s human resources department who examines corporate financials on his personal blog, Data Interview Qs.

Perhaps no company has exploited these efficiencies more than WeWork, which popularized communal tables and lounge areas in its coworking hubs and now builds out offices for other companies. WeWork distinguishes itself by using its data to compress people into smaller areas–it recently took Expedia’s Chicago office from three floors to two–without, it says, sacrificing employee satisfaction. This entails bringing people closer so they interact more, while also creating a variety of seating arrangements and, yes, even some private areas.

Many architects share this vision. Janet Pogue McLaurin, a principal at the architecture firm Gensler, which has designed dozens of prominent corporate offices, says that the most effective open plans include a host of meeting rooms and private areas for deep concentration.

It’s an enticing idea. But, as WeWork has found, the most expensive part of an office is the small meeting room. As a workaround, WeWork offers its enterprise clients phone booths–basically, portable pods that can be dropped right into an existing layout.

At 15 square feet, they’re rather tight for a private office. But at least there’s a door.

Check out my related post: Are you bored at work?

Interesting reads:

18 thoughts on “Do people like open work spaces?

  1. I have worked in both and I can see from a manager’s perspective it is productive, as you can see who is working and who is goofing off texting, visiting or surfing the internet. However, from the employee perspective, it takes a lot of getting used to and causes a lot of issues, from more illness due to close quarters, stress, anxiety and instead of more employee interaction can lead to less as you don’t want to be inconsiderate of others trying to concentrate.

    Liked by 3 people

    1. Well making a phonecall is typically challenging and most of these spaces start to have quiet rooms where you can take those calls. In addition, at times, when you really need to focus, the earphones go on. It serves a do not disturb sign of sorts. Things that I have noticed.

      Liked by 1 person

  2. Interesting post. Not sure where you got your data on open office and sick time… The Harvard study looked at people’s perceptions — not data on how they really feel. The study below used electronic devices to capture data on people’s movement, sleep and heart rate and found open office is much healthier for employees. Staff in private offices were much more stressed. Had worse heart rate data and worse sleep data.

    Obviously, an area that needs more research…

    Liked by 1 person

  3. Both have their own merits and demerits. And they are subject to the kind of work and individual nature as well. For example some people prefer to work in silence, especially writers or in jobs that require a flow state and concentration. Whereas some jobs are best achieved in the company of people around you . In teamwork and collaboration with open channels of communication,as hierarchy takes a step back for better resource management, increasing accountability and overall efficiency and productivity.
    Great post thanks for sharing 👍

    Liked by 1 person

  4. I believe it all depends on each person’s personality and the type of work that is being done. Sometimes it must be good to feel working among others in one open space, if all of them are quiet and friendly. And also especially if its necessary to communicate with each other most of the time and not having to get up and to go find others in different places.
    When it comes to really concentrate on the work, or and having to deal with certain types of people on private issues, I feel working in open spaces are not suitable. Thank you for sharing this article 🙂

    Liked by 1 person

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